
HR - Employee Relations and Training
What is a Notice to Explain (NTE)?
What triggers the issuance of NTE?
What happens if I do not answer an NTE within the required timeframe?
What is a Disciplinary Action Notice (DAN)?
Can I file an appeal about a DAN issued to me?
What is a training bond?
What happens if I resign or I am separated from the company before completing the required bond period?
I want to attend a training workshop or seminar. How do I go about it?
- Secure and fill out a Training Request Form (TRF) from HR Department.
- Have your immediate supervisor or department head approve or endorse the request.
- Submit the duly accomplished TRF to HR Department for processing, as final approval of the Chief Operating Officer is required.
What happens if I do not process or complete the processing of clearance?
How do I go about the resignation or separation process?
- Submit a resignation letter to your immediate supervisor indicating your reason and the effective date of your resignation.
- Furnish the Chief Human Resource Officer with a copy bearing the acceptance of your immediate superior.
- Wait for an official acceptance letter from the Chief HR Officer, which comes with an Exit Interview and Clearance forms.
- Fill out the forms and process your clearance by obtaining the required signatures of designated staff.
- Return the duly accomplished forms to HR Department.
An NTE is a document requiring a written explanation, usually within 48 hours, about a specific work-related issue or incident that was reported to HR such as infraction against a company policy or procedure or non-performance of assigned task, misconduct, among others.
An NTE provides you the opportunity to clarify any issue raised against you, and allows you to present evidence or witnesses to prove your innocence so that the investigation body can take it into consideration in its determination as to whether or not an infraction was indeed committed by you and if a disciplinary action will be imposed on you as a result.
Depending on the cost of training spent by the company, a training bond may be imposed requiring you to serve a specific number of months within the course of your employment as a result of the benefit gained from the training.
TOTAL TRAINING EXPENSES | BOND PERIOD |
Below PHP 10,000 | *Subject to accumulation |
PHP 10,000 to PHP 20,000 | Six (6) months |
PHP 20,001 to PHP 50,000 | Nine (9) months |
PHP 50,001 to PHP 100,000 | One (1) year |
PHP 100,001 to PHP 150,000 | One (1) year and six (6) months |
PHP 150,001 to PHP 200,000 | Two (2) years |
Above PHP 200,000 | Three (3) years |
Training expenses of less than PHP 10,000 per training shall be added together until the sum amounts to PHP 10,000 or above.
Every time the accumulated training expenses reaches PHP 10,000 or above, you shall serve a bond period of six months to take effect retroactively on the date of the first training. If the period between the first and the recent training that sum up no less than PHP 10,000 is more than 6 months, then the bond period will no longer be served.
Please see Exit Procedure for further details.