1. Executive Approval

    • If an executive approval is outdated by 30 days, new approval or reminder should be sought.

    • Courier Service

      • Use of Federal Express (FEDEX) or any other air courier is not allowed unless with MG's prior approval.

    • Travel

      • Air Transport
      • Economy class should always be booked
        • Business class or first class transportation or accommodation is not allowed unless with MG's prior approval.
      • Airfare quotes from United Airlines, United Air Express and Qatar Airlines should only be included when it offers the cheapest option.
      • Banned Airline: Tiger Airways
      •  The company shall not pay any excess baggage unless this has prior approval by the CEO.
      Hotel Expenses and Booking 
      • The following hotel expenses shall not be paid by the company.
        • Consumption in the hotel mini-bar.
        • Calls from the hotel
      • Credit card (Kacy's or MG's) should be used when making a hotel booking. Use of "hotel voucher" is not allowed.
      • All hotel bookings should go through the travel desk or Sally Sasan for MG-related travel plans.

    • Personnel Traveling

      • Personnel traveling for the Company must be available to carry items from city to city. These items shall be limited to small electronic items/parts and/or stationery.
      • Documents, checks and other important/official documents etc. MUST NOT be hand-carried. They always should be shipped via postal service (between reliable postal locations like HK-SIN, SIN-USA etc.), and via FedEx shipment to unreliable postal locations.

    • Communication

      • When traveling out of the country, roaming services are not allowed. The following are the suggested means of communication:
        • Vonage/Skype
        • Local cellphone service provider
      • Correspondence must follow business format i.e. not contain smileys, abbreviations, vulgar words or religious phrases, etc.
      • Emails must be in plain text and when using signatures, should be according to standard format.
      • Acknowledgment Report: To promote effective communication and ensure that items/documents sent by the Chief are received by the intended recipient, it is required that the person acknowledges receipt thereof by immediately sending an email to the Chief.
      • You are to set up a voicemail greeting within twenty-four hours after receiving your company phone unit.
      • Fax numbers to be given to contacts or on correspondence should be the efax account, likewise when sending fax within Bigfoot and among affiliate companies. Further, physical fax machines must not be used when dealing with external parties, except for Cebu office.
      • MG's emails must not be forwarded to external parties.
      • In cases when the name of the Chief needs to be mentioned in a correspondence with unrelated entities like contractors, law firms, accounting firms, banks etc. he should always be referred to as "Mr. Gleissner".

    • Wiring Charges

      • Company shall only shoulder wiring charges charged by Bigfoot banks. Wiring charges charged by the vendor's or the consultant's bank should be for the account of the vendor or consultant.

    • Credit Card Transactions

      • Reimbursement of expenses must be supported by the following original documents:
        • Official receipt or
        • Cash invoice
      • The company will not pay surcharges for conversion so use card of the the same currency.

    • No Rental

      • Company will not pay for any rental of equipment, facilities and/or vehicle whether it is for production, a one-time event or party.
      • If there is any material and/or equipment needed, Company will source/purchase the item but subject to management's approval.
      • All equipment purchased for a production will be charged a minimum of 25% as the rent to the project it was purchased for.

    • Vehicle Usage

      • Van usages of over 40 km, and/or airport pick-ups need MG's approval.
      • Use of the company jeepney should have MG's approval.

    • Stay at Hollywood Suites/Annex and Casablanca Apartments

      • Company will not pay for mini-bar consumption unless with MG's approval.
      • The air conditioning unit and lights should always be turned off before leaving the room.
      • Guests of Hollywood Suites/Annex and Casablanca who are to be gone for certain nights must check out, otherwise they will be made to pay the corresponding excess hourly rate of the room.